Trusted Servant Responsibilities

Trusted Servants are group members who identify as alcoholic and have a minimum one-year of continuous sobriety. Elections are held at a quarterly business meeting in the summer.

Chair - Two-Year Term

• Schedule group conscience meetings with at least two weeks notice; announce meeting topics during daily announcements

• Lead group conscience and quarterly business meetings

• Principal contact with church leaders and designate alternate regular liaison to ensure property is respected by our members and all obligations are met

• Distribution of keys, assignment of opening days, and keep record of keys out to whom; collection of keys back from members not completing their term

Secretary - One-Year Term

• Record and maintain electronically and in writing, minutes of all Group C, quarterly business meetings, and special subcommittee meetings as may arise

• Maintain Phone List and update and distribute quarterly

• Maintain current accurate trusted servant positions and commitment dates on designated area of phone list

• Maintain Group Archive Notebooks

Treasurer - Two-Year Term

• Collection of all monies collected daily in baskets and through electronic accounts (Venmo and PayPal)

• Make regular deposits and maintain banking records

• Distribution of donated funds to designated entities, ie. GSO, Area, District, NECS, St. Dunstan’s, and Special Earmarks

• Provide up-to-date treasury report at Quarterly Business Meetings, annually, or as otherwise requested by Chair

Co-Treasurer - One-Year Term

• Serves as backup Treasurer

• Provides redundant oversight and can assume the position as needed

Central Service Representative - Two-Year Term on odd-numbered years

• Deliver donations to Central Service

• Purchase Birthday Chips in coordination with Birthday Meeting Leader

• Purchase and Maintain Group books and literature

• Attend quarterly board meetings and represent Awakening

Grapevine / La Vina Representative - One-Year Term

• Set up Grapevine/La Vina display and back issue collections at each meeting

• Familiarize members with Grapevine and its bi-monthly Spanish Language version, La Vina

• Participate in District and Area Grapevine Committee and inform the group of worldwide Grapevine outreach activities

• Encourage members to subscribe, submit articles, and donate previously read copies

Birthday Meeting Leader/ Friday Opener - One-Year Term

• Coordinate setup with normal Friday opening person to assure smooth Friday Birthday Speaker Meetings

• Lead Friday Birthday Speaker Meetings

• Coordinate with Intergroup Service Representative to assure appropriate birthday chips are available and at the meeting

Greeter Chair - One-Year Term

• Responsible for greeting or arranging for greeter(s) at the front door each morning 6:45-7:05 a.m.

• Open door, welcome each person, point out coffee and seating to visitors; introduce visitors to one or two members

General Service Representative (GSR) - Two-Year Term 

• Sign up with General Service Office and obtain literature

• Register with Central Service Office and ensure you are included in electronic communications - email, texts, mail

• Receive and share with the Group all mail from the General Service Office, including newsletter “Box 4-5-9”

• Keep group informed about general service activities and opportunities in the Area

• Attend and represent group at Quarterly District Meetings and Area 57 Assemblies

• Attend and represent group at Monthly Joint Service Meetings

• Plan for Group’s participation in annual State Conference

• Generally become acquainted with other GSR’s, DCM’s, Committee Members; network and volunteer as time permits

• Has standing to vote at all District and Area meetings

Alternate GSR - Two-Year Term

• Elected same time as GSR; thought of as “GSR in training”

• Willingness to attend meetings with GSR and share GSR responsibilities

• Has standing to vote proxy for GSR at all District and Area meetings

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